Project Coordinator - Weins Corporate (CO)

WEINS Auto Group is looking for a Project Coordinator (1 Year Contract) in our Construction Department. When you join our team at WEINS Corporate, you become a member of an incredibly talented and diverse group of colleagues that are available to support you in your career. In this role, you will be reporting directly to the Manager of Construction & Facilities. The Project Coordinator will have a passion for construction and an ability to work independently and as part of a team. This position will be responsible for the administration and coordination of projects, including but not limited to construction, and facilities work. The ideal candidate will have experience with Microsoft Office Suite, the ability to read construction drawings and an understanding of basic accounting methods and contracts.

We value our employees and believe in our staff, work-life balance and career progression from within. We are an employee-centric workplace with a focus on the whole person. Join us; we are transforming the auto industry.

See how Weins Auto Group is a great place to work, to learn and grow your career:

• We offer a competitive compensation plan and a top-notch benefits plan
• We are with you and value your loyalty by investing in your future with generous group RRSP options and matching program
• We know everyone needs a long weekend from time to time. We try our best to make that happen for our retail associates.
• We are lifelong learners and want to support our associates who endeavour to continue their education through our Educational Reimbursement Program
• We have a generous Vehicle Purchase Program along with a Parts & Service Discount
• We invest in your career with development and training opportunities.
• We know employees need support from time-to-time. Our Employee Assistance Program is accessible to all associates.
• We want more associates just like you and we offer an Employee Referral Program to thank our associates for a great referral
• We celebrate personal and professional milestones and team events
• We want to promote healthy lifestyle, and offer a generous fitness discounts & more

Responsibilities:

• Project Planning & Coordination – Support planning and execution of facility and capital projects, including defining scope, deliverables, and timelines.
• Progress Monitoring – Track project activities to ensure alignment with organizational objectives and deadlines.
• Vendor & Contractor Management – Coordinate with external partners, maintain accurate records, and monitor performance against SLAs.
• Budgeting & Financial Tracking – Review invoices, track budget utilization, and assist in developing annual and project-specific budgets.
• Documentation & Compliance – Manage permits, certifications, and insurance; ensure compliance with legal and regulatory requirements.
• Scheduling & Reporting – Develop project schedules, organize meetings and inspections, and prepare concise progress reports.
• Facility Operations Support – Collaborate with site teams to minimize disruptions, resolve maintenance issues, and assist with space planning or relocations.
• Administrative Support – Provide administrative assistance, prepare reports and presentations, and support departmental initiatives.
• Audit & Safety Support – Assist with audit preparation, address deficiencies, and maintain safety documentation.
• Continuous Improvement – Identify cost-saving opportunities and contribute to process improvements and special projects.

Qualifications:

• Valid Ontario driver's license.
• Bachelor’s degree/Diploma in Business Administration, Construction Management, Project Management, or a related field.
• Minimum of 2–3 years of experience in administration, project coordination, or similar roles.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Familiarity with facility operations, maintenance, and compliance practices.
• Proficiency in Microsoft Office and project management tools and work order systems (e.g., Excel, Teams, SharePoint, Ninja, etc).

Employment Type : Temporary Full-Time

We thank all applicants for their interest in advance, however, only those selected for an interview will be contacted.

As part of our recruitment and training process, WEINS Canada (O/A WEINS Auto Group) and all our divisions, use artificial intelligence (AI)-powered tools to assist in evaluating candidates for roles. These tools may be used to:

• Assess skills and competencies through simulated training environments.
• Analyze responses to training modules or testing scenarios.
• Generate performance insights to support hiring decisions.

The AI systems used are designed to support fair and consistent evaluation. We are committed to ensuring that these tools do not result in discrimination or bias based on race, gender, disability, or other protected grounds under the Ontario Human Rights Code. If you have questions or concerns about the use of AI in our hiring or training process, or if you require accommodations, please direct your inquiry to our Talent Acquisition Team at careers@weinsautogroup.com.

Successful candidates will be subject to background checks not limited to criminal, credit, educational and or employment verification.

Accommodation will be provided in accordance with AODA. If you require accommodations during the recruitment process, please indicate this in advance.

This is an existing vacancy.